Glossary · IT Procurement
Request for Quotation
Updated June 20, 2026 · Reviewed by Shorim Haniffanshoib, Head of Editorial — IT Strategy & Enterprise
A formal price request sent to one or more vendors for items or services with clearly defined and fixed specifications. RFQ differs from RFP: an RFQ is used when scope is fixed and the decision is made almost entirely on price, while an RFP is used when scope is still open and vendors are invited to propose solutions. In corporate laptop procurement, RFQs are common for: repeat orders with previously agreed specs, small-volume procurement (<20 units) with standard configurations, or unit refresh with identical models. A typical RFQ document contains: item code, minimum technical specifications (CPU generation, RAM, SSD, OS), unit count, delivery location, rental duration, and submission deadline. Vendor response time for an RFQ: typically 1–3 business days, much faster than an RFP (1–2 weeks).
RFQ (Request for Quotation) frequently appears in B2B IT procurement contexts: A formal price request sent to one or more vendors for items or services with clearly defined and fixed specifications.
| Domain | Procurement |
|---|---|
| Full form | Request for Quotation |
| Also written as | Request for Quotation, Permintaan Penawaran |
| Part of | Arental IT Procurement & B2B Laptop Rental Glossary |
| Last reviewed | 2026-06-20 |
At which stage does RFQ come up during the Arental laptop rental process?
RFQ (Request for Quotation) is directly relevant to a B2B laptop rental engagement, so it is worth confirming up front during the quote and contract stage. In short: A formal price request sent to one or more vendors for items or services with clearly defined and fixed specifications. Discuss the specifics with the Arental team so the right clauses and procedures are built into your rental contract.
Answered by Shorim Haniffanshoib, Head of Editorial — IT Strategy & Enterprise
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