Glossary · IT Procurement
Request for Quotation
A formal price request sent to one or more vendors for items or services with clearly defined and fixed specifications. RFQ differs from RFP: an RFQ is used when scope is fixed and the decision is made almost entirely on price, while an RFP is used when scope is still open and vendors are invited to propose solutions. In corporate laptop procurement, RFQs are common for: repeat orders with previously agreed specs, small-volume procurement (<20 units) with standard configurations, or unit refresh with identical models. A typical RFQ document contains: item code, minimum technical specifications (CPU generation, RAM, SSD, OS), unit count, delivery location, rental duration, and submission deadline. Vendor response time for an RFQ: typically 1–3 business days, much faster than an RFP (1–2 weeks).
RFQ (Request for Quotation) frequently appears in B2B IT procurement contexts: A formal price request sent to one or more vendors for items or services with clearly defined and fixed specifications. For enterprise organisations evaluating device rental options, a solid grasp of RFQ directly affects vendor selection criteria, contract negotiation outcomes, and long-term total cost of ownership. Arental works with procurement teams, IT managers, and finance directors across Indonesia to ensure that every contract reflects industry-standard expectations around terms like RFQ.
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