GRN (Goods Receipt Note) — Definition & Context in B2B Laptop Rental

An internal company document serving as proof that ordered goods/units were physically received by the receiving team — distinct from BAST, which is the formal two-party handover document. The GRN is created by the client's procurement/warehouse team, not jointly with the vendor. GRN role in the procurement flow: GRN is issued → linked to the matching PO number → triggers finance to approve the vendor invoice (3-way matching: PO ↔ GRN ↔ invoice). For corporate laptop rental, the GRN records: serial number of each received unit, physical condition upon unboxing, and date of receipt. Discrepancies between GRN and BAST (e.g., a unit listed in the vendor's BAST but missing from the client's GRN) must be reconciled before the invoice can be processed. ERP systems such as SAP MM, Oracle Procurement, or Odoo typically auto-generate the GRN when an operator scans the unit barcode on arrival.