Pricing Hub · Transparent & No Hidden Costs

Updated October 2, 2026

Document Scanner Rental Prices — Rate Table by Class & Duration

Document scanner rental prices at Arental (PT Amanah Sewa Nanjaya, NIB 0220106601498, KBLI 77394, established 2021) start from Rp 120,000/day or Rp 600,000/month for a compact scanner, rising with speed and capacity up to production scanners and overhead book scanners. This page is the complete reference: the class × duration rate table, what moves the price, how to count the days, and worked examples — so you can budget a digitization project before you request a quote.

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Or call us directly: +62 821-4777-2100

Price Summary

Arental document scanner rental prices per month: compact Rp 600,000, the 60–70 pages-per-minute class Rp 1,500,000, A3 production Rp 2,500,000, and overhead book scanners Rp 1,000,000. Every duration comes from that monthly anchor: daily = monthly ÷ 5, weekly = monthly ÷ 2, and an annual contract saves 40%. The rate includes the cable and adapter, a feeder test before shipping, the driver installed at handover, delivery within Jabodetabek, and a replacement within 1 hour in Jakarta.

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Rate Table

Document Scanner Rental Rates by Class & Duration

The annual column is the effective monthly rate on a 12-month contract (−40%). Example units come straight from the catalogue.

Class & Example Units	Daily	Weekly	Monthly	Annual / mo
Compact scanner A few hundred pages a day — front desk, HR, small audits. Ricoh SP-1120N / SP-1125N / SP-1130N	Rp 120,000	Rp 300,000	Rp 600,000	Rp 360,000
60–70 pages/min class Thousands of pages a day — department archives, e-filing, audits. Canon imageFORMULA DR-M260, Ricoh fi-8170	Rp 300,000	Rp 750,000	Rp 1,500,000	Rp 900,000
A3 production Tens of thousands of pages on a short deadline — large archive projects. Ricoh fi-7460 (A3)	Rp 500,000	Rp 1,250,000	Rp 2,500,000	Rp 1,500,000
Overhead book scanner Books, bound deeds, registers — no unbinding needed. Ricoh ScanSnap SV600 (Overhead)	Rp 200,000	Rp 500,000	Rp 1,000,000	Rp 600,000

What Drives the Price

5 Things That Move a Scanner Quote

Knowing these helps you rent the class your volume needs rather than the fastest machine.

Speed

Pages per minute and paper size set the class: compact at 20–30 pages per minute, the 60–70 pages-per-minute class, or A3 production.

Feeder & Daily Volume

A larger feeder and a higher recommended daily volume let a scanner run all day — that is what production machines are priced for.

ADF or Overhead

Loose sheets go through an ADF; books and bound files need an overhead book scanner, a class of its own.

Duration

Daily for 1–2 days, weekly from day 3, monthly from 2 weeks, and 40% off on a 12-month contract.

Location

Delivery within Jabodetabek is included. Outside it, shipping is a separate line, spelled out before you agree.

What Does NOT Add Cost

The cable and adapter, the feeder test, the driver installed at handover, delivery within Jabodetabek, and a replacement if anything fails.

How to Count the Days

Pick the scheme by how long the project runs, then multiply by the number of scanners.

Total = rate for the chosen scheme × number of scanners + separate lines (outside Jabodetabek)

1–2 days: daily rate × days. A 60–70 pages-per-minute scanner: Rp 300,000 × 2 = Rp 600,000.
3–7 days: one weekly package. A 60–70 pages-per-minute scanner: Rp 750,000 for the whole week.
2 weeks or more: the monthly rate. A 60–70 pages-per-minute scanner: Rp 1,500,000/month, or an effective Rp 900,000/month on a 12-month contract.

Worked Examples

Straight from the rate table above — the final quotation confirms the models and the delivery.

Audit

2 × compact scanner · 2 days

Rp 480,000

Rp 120,000/day × 2 days × 2 units

A two-day audit scanning a few hundred pages a day on two desks.

Document scanner rental

Digitization

1 × production scanner · 1 month

Rp 2,500,000

Rp 2,500,000/month × 1 unit

A records room moved to digital in one month, the feeder running all day.

See scanners

Bound Archive

1 × book scanner · 1 week

Rp 500,000

Rp 500,000 weekly package × 1 unit

Registers and bound deeds captured without unbinding.

How book scanners work

Scanner Lines

Document Scanners in the Catalogue

Per-line specs and rates, from a compact desk scanner to a production machine and a book scanner.

View all scanners

Continue to Related Pages

Choose the Path That Fits Your Needs

This pricing hub is a reference. For the next step, head to the page that matches your situation.

Document Scanner Rental

Which class fits which job — archives, audits, offices, and bound files.

Document Scanner Catalogue

Full specs of every scanner line — speed, feeder, daily volume, connectivity.

Laptops for Companies

Operator laptops to run the scanning software and store the files.

Printer Rental

Printers and MFPs to reprint or copy documents on site.

Scanner Pricing FAQ

Common Questions About Document Scanner Rental Prices

The cheapest is a compact scanner: Rp 120,000/day or Rp 600,000/month. Classes above it rise with speed and capacity — the 60–70 pages-per-minute class Rp 300,000/day, A3 production scanners Rp 500,000/day, and overhead book scanners Rp 200,000/day. Send the estimated page count, the type of documents, and the deadline on WhatsApp to +62 821-4777-2100 and we will work out the class and the number of units.

Five things: (1) speed — pages per minute sets the class; (2) feeder capacity and the manufacturer's recommended daily volume — production scanners are built to run all day; (3) type — overhead book scanners are a class of their own; (4) duration — daily, weekly, monthly, or an annual contract; (5) location — outside Jabodetabek, shipping is charged separately. Brands within the same class generally do not change the rate.

Yes — per day is always more expensive than per month, because a daily rental carries the same delivery, pickup, and feeder check over a short period. At Arental, the daily rate = the monthly rate divided by 5. For 1–2 days use the daily rate; from day 3 the weekly package; from 2 weeks the monthly rate; and a 12-month contract saves 40%.

The scanner, its cable and power adapter, a feeder tested with a paper stack before shipping, the driver installed on your computer at handover, delivery within Jabodetabek, a replacement within 1 hour in Jakarta if anything goes wrong, and pickup at the end of the rental. For locations outside Jabodetabek, shipping appears as a separate line on the quotation.

For a one-month project, use the monthly rate. For example, a 60–70 pages-per-minute scanner: Rp 1,500,000 per unit per month. For a large pile on a short deadline, a production scanner at Rp 2,500,000/month, or two 60–70 pages-per-minute units (Rp 3,000,000/month) — which fits better depends on your pages per day and the number of operators.

Monthly rental starts at Rp 600,000 for a compact scanner and Rp 1,500,000 for the 60–70 pages-per-minute class. A 12-month contract cuts the rate by 40%: the 60–70 pages-per-minute class becomes an effective Rp 900,000/month. A fit for a unit in continuous use in a records room or an administration department.

There is no minimum unit count — we serve even a single scanner for one day, from Rp 120,000. The only thing to watch is timing: we deliver and install the driver before scanning starts, so include the start time when you request a quote.

One quotation for scanners, operator laptops, and a printer if needed means one delivery and one invoice, and each item still appears as a separate line so you can compare the scanner price directly. For the laptops, see the laptops for companies page.

Send the Page Count, the Documents & the Deadline — We Work Out the Total

Tell us roughly how many pages, whether they are loose or bound, and the deadline. We reply with the right class, the number of units, and an all-in quote.

Request a Scanner Quote Browse the Scanner Catalogue

Or call directly: +62 821-4777-2100