Meeting Room TV Rental & Video Conferencing: Size Guide
Summary
Meeting room TV rental from Rp 500k/month: 43"–98" size guide by room capacity, Zoom/Teams integration, wall mount vs stand, and rent-vs-buy math.
For a meeting room of 8–15 people, a 43"–50" TV is sufficient; a standard corporate meeting room with a 3–5 metre viewing distance fits best with 55"–65"; and a large boardroom or townhall space needs 75"–86". The practical rule: take the farthest viewing distance in centimetres and divide by 4 — the result is the ideal screen diagonal in centimetres. Every one of those sizes is available to rent: Arental's TV rental in Jakarta for meeting rooms and video conferencing starts at Rp 500,000/month for the mid tier (4K UHD/QLED), inclusive of delivery, installation, a bracket or stand, initial calibration, and connection to your conferencing system. This guide covers how to pick the right size, mounting options, Zoom/Teams integration, and the rent-vs-buy math — so your decision runs on numbers, not guesswork.
How Many Inches Should a Meeting Room TV Be? Size Table by Capacity
The most common mistake in meeting-room display procurement is not the brand — it is the size: a screen that is too small leaves the back row squinting at spreadsheet figures, while one that is too big burns budget with no real benefit in a compact room. The benchmarks the Arental team uses when recommending units:
| Room type | Capacity | Farthest viewing distance | Ideal size |
|---|---|---|---|
| Huddle room / small meeting room | 8–15 people | ± 2–3 m | 43"–50" |
| Standard corporate/MNC meeting room | 10–20 people | 3–5 m | 55"–65" |
| Large boardroom / training room | 20–40 people | 5–10 m | 75"–86" |
| Townhall / flagship boardroom | 40+ people | > 8 m | 97"–98", or multi-unit |
Two important notes behind this table. First, the distance ÷ 4 rule is calculated from the farthest seat, not the average — the participant at the end of a long table is the one who most often struggles to read the slides. Second, meeting content differs from living-room content: spreadsheets, dashboards, and screen shares full of small text demand 4K resolution at 55" and above, so figures stay sharp when the presenter zooms into a single cell.
For audiences above 40 people or rooms with viewing distances beyond 10 metres, one giant screen is actually not the most efficient answer — a distributed two-screen setup (say, two 65" units on either side of the room) is often cheaper and more comfortable to watch than forcing a single 98" unit. The Arental team can work out the configuration from your room floor plan.
Which Brand Suits a Meeting Room?
Arental's display fleet spans Samsung, LG, and Sony (18 families, 43"–97") plus value 4K panels such as TCL and Hisense in the mid tier. For meeting rooms, three considerations matter: rooms with large windows and high ambient light suit bright panels like Samsung QLED (1,500–2,000 nits peak brightness); a premium boardroom that wants the screen to blend into the wall can use the LG OLED G3 Gallery, whose flush wall-mount design sits flat like a picture frame; and Sony Bravia with Acoustic Surface turns the screen itself into the speaker — reducing the need for external speakers in mid-sized meeting rooms.
Can a Rented TV Be Used as a Zoom Room or Teams Display?
Yes — and this is in fact one of the most common usage patterns on Arental's monthly contracts. Every TV in the fleet has standard HDMI inputs that accept output from three kinds of sources:
1. A dedicated room system — a Logitech Rally, Poly, or your office's own Zoom Room/Teams Room device. The TV serves as its display; the Arental crew makes sure the connection and cable management are tidy at installation. 2. A laptop or mini-PC — the simplest pattern: the presenter plugs in HDMI and the screen is live. Ideal for huddle rooms without a permanent room system. 3. Apps running directly on the Smart TV — our units run Tizen, webOS, or Google TV, so they can run a conferencing app natively or act as a second screen via casting from a laptop.
One limitation you should know upfront so expectations are set correctly: Arental does not rent conferencing cameras or speakerphones as separate units. If your meeting room already has a room system, we make sure the TV integrates smoothly with it; if it does not, mention it in your request so the setup recommendation is adjusted. For the supporting work devices around a meeting — presenter laptops or units for participants — that need is covered separately in our office laptop rental guide.
Wall Mount or Floor Stand: Which Is Right for Your Office?
The mounting choice determines both tidiness and room flexibility, and the answer depends on two things: building policy and contract duration.
| Aspect | Semi-permanent wall mount | Floor stand |
|---|---|---|
| Appearance | Tidiest — the screen sits on the wall at meeting eye level, cables hidden | Tidy, but the pole and base remain visible |
| Building approval | Requires drilling approval from building management | No wall contact at all |
| Flexibility | Fixed position | Movable between rooms |
| Best for | Monthly contracts in a fixed meeting room | Leased buildings with strict rules, multi-purpose rooms |
For a monthly contract in a fixed meeting room, a semi-permanent wall mount is the best default — the Arental crew brings the bracket and installs it themselves once the building management's drilling approval is in. If drilling is not allowed (common in leased buildings that require rooms to be returned to their original state), a sturdy floor stand is an alternative that still looks professional. Both options are included in the rate — not an extra charge.
How Much Does a Meeting Room TV Rental Cost?
Arental's rates are transparent because they derive from a single monthly anchor per tier: the daily rate = monthly ÷ 5, weekly = monthly ÷ 2, and an annual contract earns a 40% discount off the monthly rate. The full table by size and tier lives on the TV rental price hub; the summary for meeting-room needs:
| Tier | Unit class | Daily | Weekly | Monthly | Annual (effective/month) |
|---|---|---|---|---|---|
| Mid | 4K UHD/QLED 43"–75" | Rp 100,000 | Rp 250,000 | Rp 500,000 | Rp 300,000 |
| Premium | Large-screen Mini-LED up to 98" | Rp 200,000 | Rp 500,000 | Rp 1,000,000 | Rp 600,000 |
Every figure includes delivery, installation, and a bracket/stand. The duration rule is simple: a one- or two-day meeting or event takes the daily rate; a 1–3 week need takes the weekly rate; a meeting room in continuous use is always cheaper on a monthly contract — and annual once the horizon is a confirmed 12 months or more.
A Real Calculation: Fitting Out 5 Meeting Rooms, Rent vs Buy
Take a common scenario: a new office with five meeting rooms — three small huddle rooms and two boardrooms — on an annual rental contract:
| Room | Units | Tier | Annual rate (effective/month) | Subtotal/month |
|---|---|---|---|---|
| 3× huddle room | 3× 4K TV 43"–50" | Mid | Rp 300,000 | Rp 900,000 |
| 2× boardroom | 2× Mini-LED 75"–85" | Premium | Rp 600,000 | Rp 1,200,000 |
| Total, 5 units | Rp 2,100,000/month |
A full year: Rp 25,200,000. Compare that with buying: assuming a retail price of roughly Rp 5–7 million for a 50" 4K TV and Rp 20–25 million for a 75"–85" Mini-LED, five equivalent units require around Rp 60–65 million upfront — before brackets, a separate installation vendor, and the risk of out-of-warranty panel repairs. The purchase only breaks even around year 2.5.
The trade-off is honest in both directions. Buying wins if your office is permanent, the rooms are fixed, and your GA team is ready to manage installation and repairs itself across a 4–5 year service life. Renting wins for project offices running 3–12 months, offices under renovation, companies unsure about extending their building lease, or organisations that prefer a flat operating cost over capex — the full decision framework is dissected in our rent-vs-buy comparison for IT equipment. Figures above exclude VAT; from 5 units up there is room to negotiate on price.
What Is Included in the Monthly Meeting-Room Package?
The monthly TV rental package for meeting rooms covers more than the unit itself: a tidy semi-permanent wall mount (or a floor stand where drilling is not allowed), initial calibration matched to the room's lighting, connection to your existing video-conferencing system, and unit-replacement support if anything goes wrong. The replacement SLA is 1–3 working days for issues that cannot be resolved remotely — in Jakarta it is usually same-day or next-day, because a technician troubleshoots by phone/WhatsApp first (many issues turn out to be the cable or the source, not the TV).
For corporate administration, every handover is documented with a BAST record, and invoicing comes with VAT e-invoices and Article 23 withholding-tax slips — ready for your finance process and internal audits. Same-day delivery is available across Jakarta from our HQ in Kebon Jeruk, West Jakarta.
Frequently Asked Questions
How many inches should a meeting room TV be?
Use the rule: farthest viewing distance (cm) ÷ 4 = ideal diagonal (cm). In practice: 43"–50" for a huddle room of 8–15 people, 55"–65" for a standard meeting room with a 3–5 metre viewing distance, and 75"–86" for a large boardroom with a 5–10 metre viewing distance.
How much does a meeting room TV rental cost per month?
From Rp 500,000/month for the mid tier (4K UHD/QLED 43"–75") and Rp 1,000,000/month for the premium tier (large-screen Mini-LED up to 98"). An annual contract cuts the effective rate by 40% — mid drops to Rp 300,000/month. All rates include delivery, installation, and a bracket/stand.
Does wall-mount installation require building approval?
Yes — wall drilling requires building-management approval, and the Arental crew installs the bracket. Where drilling is prohibited, we use a sturdy floor stand that never touches the wall and can be moved between rooms, at no extra charge.
If the TV fails mid-contract, how fast is the replacement?
Our commitment is 1–3 working days for issues that cannot be resolved remotely; in Jakarta it is usually same-day or next-day. An equivalent replacement unit is part of the monthly package, not an extra charge.
Can I rent a TV for just one day of a big meeting?
Yes. Daily rates start at Rp 100,000 (mid tier); the crew delivers and installs on the day or the day before, then dismantles and collects the unit once the session ends.
Ready to Fit Out Your Meeting Rooms?
Send your requirements — number of rooms, estimated capacity or a floor plan, the conferencing system you use, and contract duration — to WhatsApp +62 821-4777-2100. The Arental team replies with size recommendations per room and a formal quotation within business hours, and units can be installed same-day across Jakarta.